Manage and register 8,000 people for week-long conference, exhibition and networking event
Support strict venue security
Provide financial, attendee and post-event reports.
Solution
Build bespoke, branded website for registration and hotel bookings
Develop photo ID library with previous attendees search and match facility
Radio Frequency Identification (RFID) enabled session attendance reports for client marketing
150 + exhibitors given secure on-line access to data on stand visitors and manage on-site company attendees
Hotel stock managed in real-time to minimise attrition
Secure payment function adhering to SWIFT’s tax requirements and tailored to individuals, for example fee payers, discounted attendance and complimentary ticket holders
Nine satellite destinations set-up for delegates to obtain photo security badges.
Results
Registration scored 9.1 out of 10
2,500 security badges posted to previous attendees
4,850+ hotel reservations managed on-line
70 companies assisted with group accommodation bookings
60% of hotel allocation sold before the event went live
99.6% of the delegate invoices paid pre-event
5,906 delegates registered by noon on the first day
1,930 photo ID badges issued at satellite destinations.
